We have an additional solution as an option to protect yourself from this happening. At a small fee, we can provide an option to ensure that any leaver where you can’t legitimately recover salary sacrifice can claim back. Thus, guaranteeing your company is always protected.

Did you know that all approved applications via our system can be downloaded into a simple payroll spreadsheet always ensuring ease? On top of that, we will take full responsibility for managing the end-of-hire with our partner. It couldn’t be easier!

No that’s not the case. Via our partnership, we can provide your employees with access to 98% of every bike brand in the UK including the largest selection of electric bikes in the market. Employees have the choice between 450+ Halfords Stores, Tredz Online and over 850+ Independent Stores.

Implementing an EAP is straightforward. Pluxee UK provides comprehensive support and resources to ensure a smooth implementation process, including assistance with communication, training, and ongoing management of the programme.

Absolutely. All interactions with the EAP are strictly confidential.  Employees can access support without fear of their information being shared with their employer. The only exception would be in rare cases where there is a serious risk of harm to themselves or others.

Employees can access EAP services 24/7, typically through a dedicated phone line, online portal, or mobile app. They can speak to qualified counsellors, advisors, and specialists who can provide confidential support, information, and referrals to further resources if needed.

The platform requires minimal administration. Pluxee UK builds, maintains, and updates the platform. We even provide marketing and communications support. If your employees sign up to receive communications from us, we can keep them up to date on all the best offers. However, we also upload posters to our Comms Centre, which your HR team can access and share with your employees. We work as a team to ensure your employees get the best experience and your business receives a return on your investment.

Employers deduct salary sacrifice scheme repayments at the gross level (before tax and NIC), reducing your taxable income and tax and NIC payments. Employers recoup salary deduction schemes at the net level after tax and NIC payments have already been removed, so there are no additional savings for the employer or employee. There's also less admin for HR with salary deduct.

Absolutely. With our Cycle to Work and Annual Leave Purchase scheme, you can set the window for open applications or accept applications all year round – whichever suits you best. Ask us about the different packages available for our Employee Assistance Programme.

Some benefits have tiered solutions, giving you the flexibility to purchase the package that meets your business and employee wellbeing needs. While some solutions have a per-employee cost, you can even bolt on our Cycle to Work scheme for free where applicable. Get in touch with one of our employee engagement consultants for more information

We provide MI data that allows you to see how your employees engage with their benefits. You can understand how much they're spending and saving and who their favourite retailers are. This helps you better understand their needs and shape your ongoing communications plan alongside our account management team.

We have a varied and inclusive range of employee health benefits, including our Employee Assistance Programme, Online GP, Cycle to Work salary sacrifice scheme, Annual Leave Purchase scheme, and Discounted Gym Memberships.

What is the Refurbished Tech benefit?

The benefit provides a trusted platform for employees to purchase refurbished devices, trade-in or recycle old tech, or repair devices to prolong their life cycle.

What products are on offer?

Smartphones, Tablets, Computers, Smart Tech, Games Consoles across all leading brands.

How much can be saved?

Employees can save up to 60% vs buying brand-new. In addition, all prices for buying, selling and repairs are benchmarked vs leading retailers to ensure they are highly competitive at all times.

How does this support employers?

With businesses and stakeholders increasingly aligning business objectives to carbon reduction plans and sustainability goals, this benefit ticks a lot of boxes.In addition to great savings and supporting financial wellbeing, the benefit helps to reduce e-waste and supports the growing circular economy. The benefit also aligns to CSR and ESG initiatives and messaging by providing a platform to promote sustainable procurement and encouraging tech recycling. This ultimately aims to slow down brand-new device production and the mining of raw materials. A phase which generates approximately 70% of the carbon emissions produced throughout a device’s lifecycle.

Can we see the environmental impact?

Yes, you will be provided an online employer dashboard that tracks both savings, and the environmental impact of buying refurbished and recycling devices. Highlighting the impact of the benefit for stakeholders that are looking to encourage sustainability throughout the workforce.

What is salary sacrifice and how is it applied?

Salary sacrifice occurs when you agree to give up part of your salary for an agreed period of time in exchange for a non-cash benefit, such as the supply of home and tech equipment. As salary sacrifice is taken from gross salary (before tax) rather than net pay, you will not initially pay any tax or National Insurance on the salary sacrifice amount.

However, the provision of the equipment is a taxable Benefit In Kind (BIK) that needs to be reported to HMRC on a P11D benefits form at the end of the tax year. A P11D form is used by employers to report any employee expenses, Payments and Benefits to HMRC, e.g. technology equipment, company car and private health insurance. Therefore, HMRC will recover the tax due, in arrears, via a change in your tax code the following tax year (April 6 th – April 5th), you will still benefit from an NIC saving; up to 8% for basic rate taxpayers and 2% for higher rate taxpayers.  

Why consider a NET Pay Scheme?

The benefit can also be run on a NET pay basis. Whilst this approach doesn't provide NI savings, it removes the need to complete a P11D process.

What happens if an employee leaves the company during the benefit plan year?

If an employee leaves during the agreement, the balance of the payment for their device(s) should be deducted from your final net pay (without NI savings).Is there an administration fee?There is no administration fee.

How long is the benefit term?

Typically, the benefit is offered over a 12 month period.

Can employees order more than one device?

Yes, they can order multiple devices up to the order value limit set by your employer.

Is the benefit available all year round? 

Yes, this is offered as an anytime benefit so employees can access the benefit multiple times per year if required up to any limit set.

Can a limit be set per employee?

Yes, employers choose the spend limit per employee as part of the set up,

Can refurbished tech be trusted?

Yes, all devices go through a 60-point diagnostic test including battery assessment, have been refurbished to strict standards and come with a 1 year warranty.

We provide access to over 3,000 fitness providers all over the UK and the Republic of Ireland. Unlike some gym membership schemes where a business partners with one particular gym, our discounts allow your members to choose their local gym.

Our Pluxee Card doesn’t count up points, it calculates and builds up a pot of cashback. We partner with over 80 retailers that allow your members to earn up to 15% cashback, but members can use the card online and in-store worldwide – wherever Visa prepaid is accepted.

We can deliver our Virtual Pluxee Card and unbranded physical cards between 4 to 6 weeks from when you sign your contract with us, extending to 8 to 12 weeks for branded physical cards. When you add someone new to your scheme, we can deliver their virtual card to them within 24 hours of receiving an issuance request and within 72 hours for physical cards. 

Prices vary depending on volume, value loaded over a 12-month period, whether you want a physical or virtual card, and if you opt for a branded or unbranded approach. Speak to our team for a bespoke quotation.

Communication is key. A successful scheme creates a buzz, clearly communicating the extra value your member perks deliver. Accessibility and ease of use are also essential, so ensure your landing pages and scheme benefits are easily accessible to all members.

EAP is short for Employee Assistance Programme. EAP is a sought-after employee benefit, but we’ve seen great success offering it within the member wellbeing space with Worcestershire County Cricket Club.